Keep every staff credential current and in-service.
Hospice staff credential and in-service tracking — license and certification expirations with reminders, plus continuing-education hours — without patient data, spreadsheet cleanup, or EMR workarounds.
- No credit card
- Built for hospice
- CSV import/export
Your EMR has a job.
This is the other one.
Patient-care volunteering belongs in your EMR. The rest of your volunteer program — the part that ends up in spreadsheets — belongs here.
Your EMR keeps doing this
- Clinical records
- Patient care documentation
- Compliance workflows
Credential Ledger handles the rest
- Volunteer hours
- Mileage
- Service areas
- Funder-ready reports
- No patient data
Friday's stack of hour sheets, done before coffee.
Hour entry that keeps up with you
Designed around the real workflow: a pile of paper time sheets and twenty minutes to enter them.
- Time in / time out with hours calculated for you — or just type the total
- Save & add another and prefill from last entry for batch sessions
- A volunteer context panel shows recent entries and most-used area as you type
- Optional mileage on every entry, and it all works on phones
Your whole roster, one calm screen
Profiles, status, and areas of service — with the housekeeping tools spreadsheets never had.
- Smart views like "new this year," "no hours this month," and "high hours"
- Bulk actions across selected volunteers
- CSV import and export with templates — bring your current spreadsheet with you
- Areas of service you configure — pet therapy, auxiliary, veteran outreach, whatever your program runs
Built for the coordinator, not the IT department.
Running in an afternoon
Create your workspace, import your roster from CSV, and log your first hours the same day.
Nothing to install
Works in the browser on the computers, tablets, and phones your agency already owns.
Your team, in minutes
Invite staff by email with the role you choose — admin, staff, or read-only viewer.
Reports your funders actually read.
Four built-in reports, each with CSV export and print-ready output. Save the settings you use every month as presets, and every run is kept in history.
Volunteer Hours
Hours and miles by area of service, for any date range. The grant-application and annual-report staple.
Active Roster
Full contact list with start dates, years of service, and assigned areas.
Individual Volunteer
Lifetime totals, breakdown by area, and year-by-year history for one volunteer.
Recognition
Everyone who crossed an hours or years-of-service milestone in a given year.
Set it once. It emails itself.
Schedule any report monthly or quarterly — pick the day of the month and the hour it sends, in your time zone — and it lands in the right inboxes, automatically.
- Pick your day — the 7th for last month's totals, the 15th for a month-to-date check-in, or the last day of the month
- Smart date ranges — "last month" and "last quarter" roll forward on their own
- Multiple recipients — director, leadership, anyone who keeps asking for numbers
- The monthly leadership report becomes a thing that simply happens
Try it with your real workflow for 90 days. No credit card. No setup call required.
Start free trialNever miss a 500‑hour pin again.
Set the hour and years-of-service tiers your agency celebrates. Credential Ledger watches the totals so you don't have to.
- Configurable tiers — 50, 100, 250, 500, 1,000 hours and service-year marks, or your own
- Recently reached and closest to a milestone, right on the Reports page
- A recognition report by year — your banquet list, ready to print
Role-based access
Admin, staff, and read-only viewer roles. Invite by email; everyone sets their own password.
Per-entry audit trail
Every hour entry keeps a record of who created or changed it — survey-season friendly.
Your data is yours
CSV export any time. Lapse and your account goes read-only — records are never deleted.
No PHI, ever
No patient fields exist anywhere in the product. Your agency's logo on the app and reports — nothing else crosses over.
Two plans. Every feature in both.
No per-volunteer fees and no feature gates — the only question is how many staff logins you need.
One coordinator, the whole product.
- 1 user — everything included
- Unlimited volunteers & hours
- All reports + scheduled email reports
- Milestones & recognition
- CSV import / export
Starts with a free 90-day trial
Start free trialYour whole team.
- Unlimited users
- Admin, staff & read-only roles
- Everything in Solo
Starts with a free 90-day trial
Start free trialNo credit card to start. No setup fees. After your free 90-day trial, paid plans renew automatically each month until you cancel. Cancel anytime — your data stays exportable, and a lapsed account becomes read-only, never deleted.
New trial signups are currently closed. Already a customer? Sign in.
90 days free. The whole product. No card.
A two-week trial can't show you a volunteer program. Ninety days is a full quarter: import your roster, log real hours, run real grant and annual reports, and hit a recognition season. Then decide.
- Everything included — reports, scheduled email, milestones, the lot. No feature gates.
- No credit card up front — so nothing to cancel and no surprise charge.
- If you let it lapse, your account goes read-only. Your data is never deleted — activate any time.
Start your free 90-day trial.
Create your agency workspace in under a minute.
Check your email
Your activation link is on the way. It expires in 7 days.
Didn't get it? Check your spam folder, or try again in a few minutes.
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Designed for hospice volunteer workflows. Export your data any time.
Questions coordinators actually ask
Is any patient data involved?
Never — by design. There are no patient fields, no visit records, and nowhere to link a volunteer hour to a patient. Free-text fields carry a visible reminder to never enter patient information. Because the product holds no PHI, no BAA is required.
What happens when the 90-day trial ends?
If you subscribe — pick Solo at $14.99/mo for one user or Unlimited at $29.99/mo for your whole team — nothing changes; you just keep going. If you let the trial lapse, your account becomes read-only: you can still sign in, view records, and export your data. Nothing is deleted, and you can activate any time to pick up where you left off.
How much does it cost after the trial?
Two plans, every feature in both: Solo is $14.99 per month for a single user, and Unlimited is $29.99 per month for unlimited users with admin, staff, and read-only roles. No per-volunteer fees, no setup fees, and no credit card to start the trial.
How do my staff log in?
You invite them by email from inside the app. Each person sets their own password from the invite link and gets a role you choose: admin, staff, or read-only viewer.
Can we import our existing records?
Yes. Both volunteers and hour entries import from CSV, and the app provides a CSV template for each so you can map your existing spreadsheet quickly. Everything also exports back out to CSV at any time.
Do the reports print?
Yes. Every report has print-ready output for grant applications, annual reports, and surveyors, plus CSV export. Each hour entry also keeps a full audit trail of who created or changed it.
Does it work on phones?
Yes. The whole app works in the browser on phones and tablets — no install. Coordinators can log hours from the front desk, an event, or the parking lot.
Does it replace our EMR's volunteer documentation?
No, and it isn't supposed to. Patient-care volunteering stays in your EMR with the rest of clinical documentation. Credential Ledger is the companion for everything else — administrative, fundraising, events, pet therapy, and veteran programs.