Pull your volunteer hours for the grant — by area, by date range, ready to attach.
A funder wants this program's hours for this period. With every hour tagged to an area of service, that's a date range and a button — not an afternoon of spreadsheet surgery.
- By area of service
- Print-ready & CSV
- Any date range
Hours by area of service, any date range you ask for
The core of the Volunteer Hours report is a date range and a grouping you don't have to set up. Pick the start and end dates a grant defines — a fiscal year, a calendar quarter, an odd six-week window — and the report returns total hours, grouped and subtotaled by area of service, with per-volunteer rows underneath.
Because the grouping comes from the area tag on every entry, restricted-funding reports stop being a chore. If a grant only funds bereavement work, you show bereavement hours; if it funds the whole program, you show all of it. Same report, different date range, no rebuilding.
Print-ready output a funder will actually read
Grant reviewers and surveyors still want paper. Every report has a clean, print-ready layout — readable totals, clear program headings, your agency's logo — that drops straight into an application packet or a site-visit binder without reformatting.
Need the raw numbers instead? The same report exports to CSV, so you can hand a spreadsheet to your finance team or paste figures into a funder's own template. You choose the format the moment you need it, instead of maintaining two versions.
The monthly leadership number that emails itself
Most grant numbers start life as the same recurring question from leadership: how many volunteer hours this month, this quarter, this year? Schedule that report once and it sends itself — monthly or quarterly, at the hour you choose, in your time zone — using smart ranges like "last month" that advance automatically.
That means your annual-report headline and your board-packet figure are never a scramble. They're already in your inbox, already current, already in a form you can forward.
Numbers you can stand behind in a site visit
A reported total is only as good as what's behind it. Here, every number traces back to individual hour entries, and each entry keeps an audit trail of who created or changed it. When a surveyor or funder asks "where does this figure come from?", you can show the entries, the dates, and the people — not a cell with a formula nobody remembers writing.
Add the optional mileage field and you can document in-kind volunteer miles alongside hours, ready for match requirements — with your finance team applying your agency's own valuation rate to the raw totals.
Grant and annual-report numbers are where a volunteer program proves its worth. When the data lives in one structured place and groups itself by program, "pull the hours for the grant" becomes a five-minute task instead of the thing you put off until the deadline.
Grant reporting, answered
Can I get total volunteer hours for a specific grant period?
Yes. The Volunteer Hours report takes any start and end date you give it, so you can match a grant's reporting period exactly — a fiscal year, a quarter, or the precise window a funder defines. The total comes out at the bottom, with per-area and per-volunteer breakdowns above it, ready to drop into an application.
Does it break hours down by program for a restricted-funding report?
Yes, and this is exactly what areas of service are for. Because every hour entry is tagged to an area — pet therapy, bereavement, the auxiliary, veteran outreach, and so on — the report groups and subtotals by program automatically. When a grant only funds one part of your work, you can show that program's hours cleanly without untangling a spreadsheet by hand.
Can I show volunteer hours and mileage for in-kind match documentation?
Yes. If you turn on the optional mileage field, each entry can carry miles alongside its hours, and the report totals both. That gives you the volunteer hours and the miles a funder may want for in-kind match documentation. The product reports the raw hours and miles — it deliberately doesn't assign a dollar value, so your finance team applies your agency's own valuation rate.
Can the annual report number be scheduled to me automatically?
Yes. Any report can be scheduled monthly or quarterly to email itself to whoever needs it, in your time zone, using smart date ranges like "last month" or "last quarter" that roll forward on their own. The headline number for your annual report or board packet becomes something that simply lands in your inbox on schedule.
Does this calculate the Medicare 5% volunteer requirement?
No — and on purpose. The Medicare 5% volunteer requirement is a clinical metric calculated from patient-care hours, which are protected health information. This product holds no patient data, so it can't and shouldn't compute that ratio — your EMR already handles it. Credential Ledger is the companion for everything outside patient care: the administrative, fundraising, events, pet therapy, and veteran hours your funders and annual report care about. It is a record-and-report tool, not a compliance calculator.
Have the grant number ready before the deadline.
Start a free 90-day trial, tag your hours by area, and pull a print-ready report for any date range in seconds. No credit card, no patient data.