Move your volunteer hours off the spreadsheet — without losing a single row.
The spreadsheet got you this far. It also breaks when two people open it, loses a tab, and leaves with whoever built it. Bring it in as-is — every volunteer, every historical hour — and never babysit a formula again.
- CSV import with templates
- Keep your history
- Export back out anytime
Import the sheet you already have
You don't start over. Volunteers import from CSV and hour entries import from CSV, each with a template that shows exactly which columns to line up. Open your existing workbook, match your columns to the template, and bring the whole thing in.
Because the import is built around the spreadsheet most agencies already keep — names, dates, areas, hours — the mapping is straightforward. What was rows in a file becomes real, queryable records, without a week of retyping or a consultant.
Why the spreadsheet keeps breaking
A volunteer spreadsheet starts clean and slowly turns fragile. Two people open it at once and one person's edits vanish. A sort scrambles a column out of alignment. A formula that summed last year quietly stops at row 412. A tab gets duplicated "just in case" and then nobody knows which one is current.
None of that is carelessness — it's just what spreadsheets do once a program outgrows them. A real database removes the failure modes entirely: entries can't fall out of alignment, totals are computed live, and there's exactly one current version because there's only one.
One source of truth instead of seven tabs
The typical volunteer workbook sprawls — a roster tab, an hours tab, a tab per program, an archive tab, and a "do not touch" tab. Every report means stitching them together by hand, and every stitch is a chance to get a number wrong.
Here it's one structured place. A volunteer is one record; an hour is one entry tied to that volunteer and an area of service. The roster, the totals, the grant report, and the recognition list all read from the same data, so they can never disagree with each other.
Your data stays yours — export back out anytime
Moving off a spreadsheet shouldn't trade one lock-in for another. Everything you put in, you can take out: every list and report exports to CSV, which opens straight in Excel or Google Sheets, whenever you want it.
And if a trial or subscription ever lapses, your account simply goes read-only — records stay viewable and exportable, and nothing is deleted. You're never one cancelled payment away from losing years of history.
Nearly every hospice volunteer program starts in a spreadsheet, and nearly every one eventually outgrows it. The good news is the move is gentle: you import what you have, you keep your history, and you can always get it back out — so there's very little risk in trying it for a full quarter.
Moving off the spreadsheet, answered
Can I import my existing volunteer spreadsheet?
Yes. Both volunteers and hour entries import from CSV, and the app gives you a CSV template for each so you can line up your columns and bring your current sheet straight in. You're mapping the spreadsheet you already maintain, not starting from a blank database.
What happens to historical hours from past years?
They come with you. The hours import accepts entries with their original dates, so years of past activity land in the system as real, dated records — not a single lump-sum total. That means lifetime hours, years-of-service math, and year-by-year history all work from day one, just as if you'd been using the product all along.
What if the person who owns our spreadsheet leaves?
That's one of the biggest reasons to move off a spreadsheet. A shared file usually lives on one person's drive with formulas only they understand — when they leave, the institutional memory leaves too. Here the data lives in your agency's workspace, not on someone's laptop, with role-based access so more than one person can reach it. Nothing walks out the door.
Can I still export everything to Excel/CSV?
Always. Your data is yours, and every list and report exports to CSV — which opens directly in Excel or Google Sheets — at any time. Moving in never locks you in; if you ever needed to leave, you'd walk out with everything.
How long does moving off a spreadsheet actually take?
Usually an afternoon. Create your workspace, line your volunteer columns up against the template and import, do the same for your hours, and confirm your areas of service. From there you're entering new hours the modern way and running reports the same day. The import does the heavy lifting, so there's no marathon of retyping.
Bring the spreadsheet in. Leave the headaches behind.
Start a free 90-day trial, import your volunteers and history from CSV, and keep the ability to export it all back out whenever you like. No credit card, no lock-in.